Productive Meetings by Joseph Tramontana
The benefit of productive meetings. There is nothing worse than an unorganized and unproductive meeting. This kills employee morale and is a big time waster. No one likes boring and prolonged meetings, so do not subject your staff to them. Be a friendly meeting organizer. Too many times executives will have meetings just because they feel the need to conduct them. It is time to think back and remember when you were sitting in the same “boring meeting” chair.
Before calling for a meeting ask yourself if, the issue can be handled through e-mail or perhaps even a few phone calls. Ask yourself if your support staff can handle the issue and report back their findings. Let’s be clear about what you’re trying to accomplish at the meeting and let’s not stray too far off topic. Send an agenda with a purpose and reiterate that purpose at the beginning of the meeting. Even if the meeting is scheduled for 45 minutes if you do not need the entire time then stop the meeting early. This is where time management skills are essential. Let’s face what is worse than an unproductive meeting is one that runs over its allotted time. Keep everyone focused on the purpose and topic of the meeting. Stop hour long meetings and cut them back to 45 minutes by staying on task and ending side conversations. Over the course of one month, you have saved yourself a great deal of time and energy.
Do not dominate the meeting allow and encourage input from co-workers. In addition, you will find the same people responding to your topics while others remain quiet. Encourage participation by asking direct questions, so you hear from everyone. Ask coworkers in a friendly way if they have anything to contribute to the conversation.
Productive and brief meetings that stay on topic will benefit your organization in many key ways.